Bradford Latin Festival 2026 — Vendor/Exhibitor Agreement

Please read everything below before filling out the form.

Important: This agreement is between Fuerza Latina Community Services (FLCS) and the Vendor/Exhibitor for booth space rental during the Bradford Latin Festival (BLF) on August 8, 2026, from 11:00 AM - 9:00 PM at Bradford Public Square, 425 Holland Street West, Bradford, ON.
1. Payment
⚠ No refunds. No installments. All payments are final.
Full Payment: Due within 5 days of signing this agreement.
E-Transfer (no extra fee): Send to info@fuerzalatinaservices.org — Include your company name and "BLF 2026 Vendor/Exhibitor" in the message.
Credit Card: A 3.5% service fee will be applied to all credit card payments.
Late Payment: Payments received after the 5-day deadline are subject to a $50.00 late fee.
No Installments: Payment in installments is not permitted. Full amount only.
No Refunds: All payments made to Fuerza Latina for the Bradford Latin Festival are non-refundable.
Booth Assignment: Booth locations are assigned on a first-come, first-served basis, after payment is received.
Taxes: You are responsible for collecting, reporting, and remitting all applicable sales taxes.
2. Required Actions
These steps are mandatory and must be completed in addition to this registration.
1. Simcoe Special Events Guidelines
All Vendor/Exhibitors must adhere to the Simcoe Special Events Guidelines and follow Simcoe Health Dept regulations.
⚠ Product Approval — This is mandatory.
2. List All Items (Item #18)
You must list all items intended for sale at the Bradford Latin Festival. Only items approved in writing by Fuerza Latina will be allowed.
Bringing additional, unapproved items is a serious violation that may result in fines and/or immediate cancellation of participation without refund.
3. Insurance
You MUST provide a $2M Certificate of Insurance listing the Town of Bradford as additional insured.
OR obtain a Certificate of Insurance for $23.00 directly from the Town of Bradford.

Get Insurance Certificate ↗
3. Booth Setup & Equipment
Booth Size: Each booth includes 10ft x 10ft of space. Displays or equipment must not block the view of the stage or encroach on another vendor's space.
Your Equipment: Bring your own tent/canopy, tent weights, extension cords, table(s), and chairs.
Equipment Transport: You must use a trolley or handcart to transport all equipment and products to and from your booth. Trucks and other motorized vehicles are not permitted to drive inside the Bradford Public Square.
Concrete Floors: Use tent weights to ensure stability on concrete surfaces.
Anchoring: All tents must be securely anchored to withstand high winds.
Garbage Disposal: You are responsible for managing and disposing of your own garbage.
4. Event Day
Check-In: All vendors must check in by 9:30 AM on the event date. Late arrivals may lose their booth space with no refund.
Check-Out: Vendors must not move vehicles until after 9:00 PM for public safety.
Health & Safety: You must take all necessary precautions to avoid health hazards and must follow Simcoe Health Dept regulations.
5. Rules & Restrictions
Weather Policy: This is a rain or shine event — there will be no make-up dates or refunds.
No Solicitation or Donations: Requests for donations or soliciting are strictly prohibited.
No Raffles: Raffles are not permitted — a special license from the Town of Bradford is required.
No Booth Sharing: Booth sharing with another business is strictly prohibited.
No Smoking or Cannabis: Smoking, vaping, or use of cannabis is prohibited on site.
No Animals or Pets: For health and safety reasons, animals and pets are not allowed within Town facilities.
Liability for Damages: You are liable for any damages of any kind caused by you to any individual or self in the premises.
Right to Refuse: FLCS reserves the right to refuse or cancel contracts for rule/code violations or inappropriate vendor conduct, at its sole discretion.
6. Media Release & Liability
Media Release: I grant Fuerza Latina Community Services (FLCS) and its affiliates permission to use our photograph or video in any and all of its publications, including advertisements, without payment or any other consideration and agree that these materials will become the property of Fuerza Latina Community Services and/or its affiliates.
Release of Liability: I have read the terms and conditions and I expressly release Fuerza Latina Community Services and its employees, servants, agents and organizers of the Bradford Latin Festival from any and all claims whatsoever, any liability for any theft, damage, injury or loss to any persons or goods, which may arise from my participation in this event, and/or by occupying the booths at Bradford Latin Festival.

Your Information

Fill in your details below to complete your registration.

I agree to the terms and conditions above and have fully read the document

I confirm that I have read the Vendor Agreement, paid the insurance deposit, and completed my payment.

By electronically signing or submitting the agreement online, the Food Vendor (Promiser) agrees to be legally bound by its terms, with electronic signatures having the same effect as handwritten ones.

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